Malnutrition in Clinical Settings: Research Gaps and Opportunities - Presentations

Record Narration and Timings in PowerPoint

• Select Slide Show > Record Slide Show.
• Make sure your camera is turned off.
• Choose from two options:
• Start Recording from Beginning - to record from the beginning of a presentation.
• Start Recording from Current Slide - to record from a specific slide.
• Select or clear what you'd like for your recording, and then select Start Recording.
• Start speaking or add markings to your presentation.

Note: Audio won't record when slide transitions happen so let these play first before you start speaking.

Manage Recordings

There are different ways to manage recordings in your presentation:

• Pause - to pause a recording.
• Close - to end a recording.
• Laser Pointer, Pen, Highlighter, or Eraser - to use the pointer, ink, eraser, or highlighter tools in your recording.

Remove Recordings

A sound icon appears on a slide to show when a recording is available.  You can also remove recordings from slides.

• Select Record Slide Show > Clear.
• Choose from four options:
  • Clear Timing on Current Slide - to delete timings on the current slide.
  • Clear Timings on All Slides - to delete timings from all slides at once.
  • Clear Narration on Current Slide - to delete narration on the current slide.
  • Clear Narration on All Slides - to delete narration on all slides at once.

Save Recordings

When you're done recording, save and share your presentation as a PowerPoint Show. Your recording will automatically play when someone opens the presentation.

• Select File > Save As.
• Select where you'd like to save your presentation to.
• Under Save as type, select the dropdown arrow and then select PowerPoint Show.
• Select Save.

Recording Your Presentation using ZOOM – Tips

1. Prepare to Record

• Use computer, not mobile phone.
• Use power cord, not battery power.
• Use wired connection rather than WIFI if possible.
• Avoid streaming other platforms during recording, to ensure highest bandwidth.
• Make sure your camera is turned off.

Microphone:

• Ensure microphone/headset is close. A Lavalier mic is recommended for best results.

Environment:

• Select a quiet space.
• Avoid background noise and any interruptions.
  • If you need to stop in the middle of recording, you will need to start a new recording from the beginning.
• Have a clock or timer near you. You will need to time your presentation.

Remember before you start presenting:

• The software will record everything on the screen, including your cursor.
• This is just like presenting live. Small mistakes are fine.
  • If you make a major error or are interrupted by background noises, etc., stop the slideshow and stop the recording. Get settled and start a new recording back at the beginning of your slideshow.

2. Recording Your Presentation

Record with Zoom to your Computer for later to upload

• Have latest version of Zoom installed on your computer.
• Close email, mute cell phone, and any other items that may sound alerts during recording
• Time your presentation with clock or timer near you.

Zoom Settings:

• Open Zoom
• Go to Settings (small Gear icon in upper right corner of Zoom window)
• Audio Tab
• Select desired microphone
• Test the microphone
• Select “Automatically adjust microphone volume”
• Set Suppress background noise to “Low”
  • Recording Tab - Note where your recordings will be saved. Change this to Desktop, so it is easy for you to find the file after the recording.
  • Select “Optimize for 3rd party video editor”
• Close the Settings window.

Start a New Meeting in Zoom (orange videocam icon):

• You will be the only attendee.
• If prompted, select “Join with Computer Audio”

Prepare PowerPoint (not using Presenter Mode) and test and slideshow:

• Open your Powerpoint presentation and start your slideshow.
• Make sure your presentation fills the screen and that you are not in Presenter Mode
• Exit your slideshow but keep PowerPoint application open.

Start Recording:

• In the Zoom window, click “Share Screen”
• Select the PowerPoint window
• Click “Share”

Start your PowerPoint Slideshow:

• Make sure your slide fills the entire monitor.
  • Move your cursor to the top edge of the screen above “You are screen sharing” - Zoom toolbar will appear
• Click the “…More” button
• Select “Record”
• If prompted, select “Record on this computer”
  • Before you start your presentation recording, conduct a quick 1 to 2-minute test recording to ensure that everything is working.
• Begin your presentation.

When You are Done:

• Move your cursor to the top edge of the screen above “You are screen sharing”
• Click the “…More” button
• Select “Stop Recording”
• At the top of your monitor, click “Stop Share”
• Exit the PowerPoint slideshow
• End the Zoom meeting.
  • When you end the Zoom meeting, a window will appear showing the progress of converting your recording. THIS WILL TAKE SOME TIME, up to half an hour depending on the length of your presentation. When complete, a window may open showing you the saved Zoom video with a name like “zoom_.mp4”.
  • If a window does not automatically open, navigate to the folder location you set in the Zoom Settings Recording Tab (should be the Desktop) and find the “zoom_#.mp4” file manually.
• Please rename the MP4 file to your “FirstName_LastName.mp4”.

Check Your File:

• Play your file on your computer and make sure it looks and sounds good.
  • The PowerPoint slide should fill most of the video except for a black bar at the right. A small window of your webcam view will be set in the space to the right of the PowerPoint slide.